Images for Publication

Preparing images for publication and securing the necessary permissions can be a complex project. The VRC offers a variety of services to help faculty and graduate students prepare images for their publications. If you would like to work with the VRC to review and prepare your images for publication, the VRC may be able to do the following tasks to assist with your publication: 

  • Ensure that all images assembled for the publication meet the publisher’s specifications
  • Assemble high-resolution image files for publication into a shared Box folder.
  • Conduct first-level image research to find high-resolution images online or published sources to digitize the image.
  • Create and maintain a shared spreadsheet of image sources and other identifying caption information when possible.
  • Purchase image files for a small fee from repositories when there is not a comparable reproduction to digitize. The VRC cannot pay for licenses, permission to publish, or use fees.
  • Add images sourced for the book project to the VRC’s LUNA collections. (Authors may pursue a LUNA embargo until their work has been published.)
  • Review best practices for copyright and fair use as it relates to your scenario
  • Share techniques and templates for requesting permission

Beyond the “first-level” services described above, the author may need to engage a research assistant or a copyright consultant out of their own funds. The VRC can offer training to faculty-funded RAs on finding, preparing, and licensing images for publication.