Administrative Assistant Position, Jane Voorhees Zimmerli Art Museum, Rutgers

The Jane Voorhees Zimmerli Art Museum at Rutgers, The State University of
New Jersey seeks a motivated, highly organized person to assist with
administrative work in its Department of Russian and Soviet Art. The Russian
art holdings of the Zimmerli Art Museum cover the period from the 16th
century to the present, and comprise in total more than 22,000 objects.  The
department is home to 4 to 6 graduate fellows, and is a research facility
accommodating 10 to 12 international visiting scholars each year. The
Department of Russian and Soviet Art maintains active files on more than
1000 artists, and a research library of over 2000 volumes. Each year the
department is responsible for producing up to 4 exhibitions and 2 to 3 major
publications, and supports loans of about 40 objects to the world’s leading

Job Description

Provides administrative support by creating an organized office workflow and
by assisting with coordination of programs, exhibitions, and publications.
Assists with the department’s correspondence, maintains the department’s
library, updates mailing lists, schedules and accommodates visiting
scholars. Coordinates the preparation and distribution of didactic
materials. Collects, verifies, and processes factual data, such as catalogue
and caption information. Coordinates and serves as a liaison with other
museum departments and the general public. Is responsible for logistics of
openings, conferences, and other exhibition-related events. Provides
assistance with finances, budget planning, and monitoring. Prepares and
oversees financial documents, such as invoices, contracts, reimbursement
requests, and purchase orders.

Job Requirements

Requires a bachelor’s degree in a related field, or an equivalent
combination of education and/or experience that demonstrates knowledge and
understanding of office administration, organization, coordination,
facilitation, bookkeeping, and/or report writing. Requires good
communication skills, computer literacy, and a strong attention to detail.
Knowledge of Russian language and culture is strongly preferred; previous
experience in a cultural or educational institution is desired.

To Apply

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