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Program Assistant, Roma Health Project; Budapest, Hungary, Deadline: February 16

Roma Health Project

Program Assistant

POSITION BASED IN BUDAPEST, HUNGARY

Background:

The Open Society Institute (OSI), a private operating and grant making foundation, aims to shape public policy to promote democratic governance, human rights, and economic, legal, and social reform. On a local level, OSI implements a range of initiatives to support the rule of law, education, public health, and independent media. At the same time, OSI works to build alliances across borders and continents on issues such as combating corruption and rights abuses.

The Public Health Program of Open Society Institute (PHP) has been supporting Roma health programs since January 2001 through the Roma Health Project (RHP). The mission of the Roma Health Project is to advance the health and human rights of Roma persons by building the capacity of Roma civil society leaders and organizations, and advocating for accountability and a strong civil society role in the design, implementation and monitoring of policies and practices that most impact on the health of Roma. To advance its mission, the RHP pursues the following goals:

  1. Build the capacity of Roma NGOs that address health and health-related issues
  1. Promote the human rights of Roma and combat discrimination faced by Roma in accessing and receiving health care
  1. Support the development and implementation of health related laws, policies and practices that ensure just and equitable treatment for Roma
  1. Hold authorities accountable for their health and health related responsibilities to Roma under local/ regional/ national/ international laws and policies

RHP pursues these goals and objectives through both grant-making and operational efforts, including fostering activist leadership, capacity building of civil society, advocacy and information sharing activities. Its geographic mandate covers primarily: Bulgaria, Macedonia, Romania, Serbia, Slovakia, and to a lesser extent, Ukraine.

The RHP Program assistant will provide comprehensive organizational, secretarial and administrative support to the RHP program staff. The Program Assistant is expected to develop extensive knowledge of the organizational structure of OSI including knowledge of the key personnel in support departments and knowledge of OSI’s aims and objectives. The successful applicant will demonstrate high-level organizational and computer skills, and strong interpersonal and communication skills, both oral and written, in English.

The Program Assistant will report directly to the Program Officer of the Roma Health Project and will have the following responsibilities:

Responsibilities:

1.      Provide ongoing financial and legal administrative support to the RHP Budapest office, including the followings:

  • Draft legal contracts for consultants, service providers, and grantees;
  • Take care of administration and tracking of grants; maintain regular communication with grantees and with Public Health staff and other members of the Soros network with regard to project development, implementation and reporting;
  • Process grant, vendor and consultant payments;
  • Maintain and file copies of Budapest-based contracts and payments;
  • Maintain a database of Budapest-based program expenditures (budget update);
  • Support the project staff by facilitating project logistics either locally or abroad: Manage office systems including making travel and related arrangements;
  • Prepare and track pre- and post-conference budget in case of meetings and events organized by RHP; reviews monthly financial reports and produce updated spending reports;
  • Process payments for service providers, and prepare/compile necessary conference documents, including taking minutes of meetings

2.   Serve as RHP’s contact person with OSI’s support departments; Assist with effective information sharing and communication between the various Roma initiatives in the Soros network and other Public Health Program initiatives through participation in relevant meetings and effective information dissemination;

3.   Assist with monitoring of grantees to ensure compliance with grant procedures and program agreement;

4. Assist with maintaining ongoing communication with the partners on the Roma Health Scholarship Program (RHSP) and other tasks related to RHSP as assigned by the program officer in charge;

5.   Assist with developing information for internal OSI documents (reports, program updates, Public Health Program newsletter updates) on the Roma Health Project;

6. Continuously update the RHP website to maintain it as an effective information tool on grantees, initiatives, events, publications, and partners.

7. Other tasks as assigned.

Requirements:

  • Graduate degree in law, social work, sociology, psychology, public health or other relevant field;
  • Excellent English language skills , fluency in spoken and written;
  • Attentive to detail and able to work well under pressure;
  • Excellent computer skills (expertise with Microsoft Office, Excel, Access and databases required).
  • Excellent interpersonal and communication skills;
  • Excellent organizational and administrative skills;
  • Demonstrated high level of enthusiasm and commitment to Roma Health issues
  • High level of self-motivation and ability to work independently;
  • Commitment to working as a member of a team, as well as commitment to excellence;
  • Near native fluency in spoken and written Hungarian a strong plus;
  • In depth knowledge of situation of Roma from Central and South Eastern Europe a strong plus.

Person Specifications:

  • Flexible, proactive self-starter with problem solving attitude.
  • Excellent organizational skills and ability to listen and communicate clearly and effectively with people from diverse cultures;
  • Accuracy and reliability in work
  • Excellent time management skills including ability to effectively manage simultaneous activities in fast-paced environment and to prioritize accordingly.
  • Diplomatic manner and disposition in interacting with senior management, co-workers, grantees, partners and other contacts.
  • Demonstrates a focus on outcomes and results. Performs under specific direction and works within agreed priorities.
  • Demonstrates flexibility, adaptability and focus through day-to-day work and shifting priorities.
  • Uses established guidelines and supervisor direction to determine what information is important and should be conveyed to others.
  • Exercises professional judgment, intelligence, and discretion in conducting all tasks, including ability to handle confidential and sensitive information.

SALARY: Commensurate with experience and ability. Excellent benefits package.

TO APPLY: Send curriculum vitae, cover letter with gross, annual salary requirement to applications@admingroup.hu

In the subject line please indicate Roma Health Project – Program Assistant.

Application deadline: February 16, 2010

Further information on the Open Society Roma Health Project is available at

http://www.soros.org/initiatives/health/focus/roma

OSI is an Equal Opportunity Employer which supports diversity and does not discriminate on the basis of race, color, religion, ethnicity, nationality, gender, age, disability, or sexual orientation.

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